Purpose: To safeguard the health and well-being of employees during an epidemic while ensuring the continuity of essential business operations.
1. Continuation of Business Operations
- Health Priority: The health of our employees is our top priority. Any actions that could jeopardize their safety will be avoided. All decisions will be aligned with government health guidelines.
- Regional Impact: If the epidemic affects only our region, alternative production areas will be explored, and employees, customers, and suppliers will be informed promptly.
- Supply Chain Monitoring: We will actively monitor supply chain impacts, maintaining close communication with suppliers to mitigate disruptions and ensure timely deliveries. Customers will be kept informed of any potential delays.
- Communication: Employees, suppliers, and customers will receive regular updates via email, SMS, or other platforms. A designated communication lead will manage all internal and external inquiries.
2. Health and Safety Precautions
- Information Dissemination: Health guidelines provided by government agencies will be displayed in high-traffic areas and communicated to employees. Ongoing education will be provided on proper prevention methods both at work and in personal life.
- Protective Gear: Employees will be provided with necessary protective gear (e.g., masks, gloves) and hygiene supplies (e.g., hand sanitizers, disinfectant wipes) in line with official health recommendations.
- Workplace Hygiene: High-touch areas (e.g., door handles, keyboards) will be disinfected regularly. Disposable wipes will be made available for employees to clean their personal workspaces before each use.
3. Travel and Meetings
- Travel Restrictions: All domestic and international business travel will be suspended unless deemed essential. If travel is required, a risk assessment will be conducted before approval.
- Meetings and Events: In-person meetings, trainings, and company events will be canceled and replaced with virtual alternatives. Employees should follow government guidelines for personal travel and report any travel to affected regions.
4. Sick Leave and Employee Health
- Sick Leave: Employees exhibiting symptoms or who are feeling unwell will be encouraged to stay home. Our sick leave policy allows employees to take time off without needing formal medical approval unless required by law or health authorities.
- Flexible Leave: Flexible leave options are available for employees needing to care for sick family members.
- Employee Wellness: The company will support employees through stress-relief programs, counseling services, and flexible working arrangements during the epidemic.
5. Isolation and Health Monitoring
- Isolation Protocol: Employees showing symptoms at work will be isolated and sent home or to the nearest healthcare facility. Cases will be reported to the relevant health authorities immediately.
- Return-to-Work Procedure: Employees will only return to work once their recovery is confirmed by medical professionals and in accordance with guidelines from health authorities.
6. Business Continuity and Remote Work
- Business Continuity Plan (BCP): The company will maintain a BCP to ensure critical functions continue during an epidemic. Backup suppliers will be identified and contingency plans for key operations will be in place.
- Remote Work: Employees in non-essential roles will be encouraged to work remotely. The company will provide necessary tools and technology to support remote work where possible.
7. Training and Preparedness
- Employee Training: Employees will receive training on the company’s epidemic response protocol, hygiene practices, and mental health support. This training will be updated regularly based on evolving guidance from health authorities.
- Drills and Simulations: Periodic drills will be conducted to ensure employees are prepared for epidemic scenarios. This will include simulations of various levels of outbreak severity.
8. Policy Review and Updates
This policy will be reviewed regularly and updated as needed to reflect changes in government guidelines, health advice, or the evolving nature of the epidemic. Employee feedback and operational feedback will be considered in each review.
Conclusion: This policy ensures that we prioritize employee health, minimize operational disruption, and respond quickly and effectively to any epidemic that may affect our operations.
Last Updated: 12.02.2025